Capture Once
Surveyor teams upload field data — GNSS/RTK or total station — and publish an authoritative survey plan as the single source of truth for the property.
Back to DocSuite
DocSuite Workflow
How It Works
From the first boundary peg to the final handover, every built environment professional works from the same verified survey foundation — without re-entry, without chasing documents, without version confusion.
Share Context
Property Project links distribute verified data across architect, legal, construction, sales, and management workflows without re-entry.
Deliver Faster
Every role works with verified data in its own purpose-built workspace, reducing re-entry risk and coordination delays from survey through to handover.
Step-by-step Demo
From survey to handover
on one property project
Example timeline: a 450 sqm residential plot in Lagos, tracked through every profession on a single Property Project.
Day 1
Land Surveyor
Action in DocSuite
Upload GNSS instrument file (Trimble/CHC/South CSV) → auto-parse boundary points and CRS → create survey plan OG/5093/2025/001 → define beacon numbers, bearing/distance traverse, area → link to Property Project.
Output & Value
Plan number, boundary geometry, CRS, state file reference, area, and a client-share-ready progress link with optional security question protection.
Instrument Data Upload
Survey Plan Create
Coordinate Set (AI)
Client Share Link
Plot Plan Generator
Day 3
Architect
Action in DocSuite
Open linked Property Project → read verified site boundary polygon and Minna Mid-Belt CRS from the survey plan → begin site layout within confirmed building footprint.
Output & Value
Design concept anchored to real, verified boundary constraints. Fewer revision loops — no re-measurement, no guessed plot lines.
Property Projects
Documents
Concept Drawings
Day 14
Property Lawyer
Action in DocSuite
Open deed template in workspace → plan number, beacon descriptions, state file reference, locality, and LGA auto-populate from the linked survey plan → generate deed of assignment.
Output & Value
Deed package drafted with verified metadata. No manual extraction from scanned PDFs. Survey accuracy carries through to the legal record.
Property Projects
Documents
Title Docs (soon)
Day 28
Real Estate Agent
Action in DocSuite
Create listing with verified area (450 sqm) and locality from the survey plan → attach plot plan PDF → order Premium 360 virtual tour package (₦85,000) with Paystack payment.
Output & Value
Market listing backed by trusted measurements. Buyers see verified facts, not agent estimates. Virtual tour request tracked to delivery.
Listings
Virtual Tours
Property Projects
Day 45
Builder
Action in DocSuite
Export coordinate set (Minna Mid-Belt, EPSG:26392) from DocSuite → load on field device → peg foundation corners using surveyor-verified coordinates and traverse bearings.
Output & Value
Clean site execution. Boundary disputes caught before concrete is poured. No discrepancies between design and field.
Property Projects
Coordinate Export
Documents
Day 60
Quantity Surveyor
Action in DocSuite
Use verified site area and boundary perimeter for BOQ preparation → link material and labour expenses to the project → generate interim cost report with full expense evidence.
Output & Value
Defensible cost estimates and interim valuations grounded in verified survey geometry. Finance dashboard tracks spend against project.
Property Projects
Bills of Quantities (soon)
Invoices
Finance Tool
Day 180
Property Manager
Action in DocSuite
Receive handover package → boundary archive, legal documents, floor plans, and operational records all linked on the shared property project timeline.
Output & Value
Complete long-term asset operations record. Traceable history for every boundary, document, and approval. Faster dispute resolution from day one.
Property Projects
Documents
Properties (soon)
Tenancies (soon)
Data Handoffs
Where projects usually break
These are the critical transfer points. DocSuite keeps them structured, traceable, and automatic.
Land Surveyor
The data origin
Surveyor → Architect
Boundary polygon, CRS (EPSG code), area, beacon coordinates
Design within verified site limits — no guessed dimensions
Surveyor → Property Lawyer
Plan number, state file ref, beacon list, locality, LGA, state
Eliminate manual deed data extraction from scanned PDFs
Surveyor → Builder
Coordinate set + traverse bearings/distances for set-out
Accurate field pegging — boundaries confirmed before construction
Surveyor → Real Estate Agent
Plot area, locality, LGA, state, plot plan PDF
Accurate listings with trusted measurements that close deals faster
Surveyor → Quantity Surveyor
Verified area, perimeter, and computed extents
Defensible BOQ and cost estimates grounded in real geometry
All → Property Manager
Boundary archive, legal docs, floor plans, operational records
Complete handover package for long-term operations and dispute readiness
Control and audit layer
Delivery speed matters. So does accountability and traceability.
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Version history on all documents and survey records
Every upload and edit logged with uploader identity and timestamp
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Role-based workspace permissions
Admin, staff, and viewer levels — granular tool access per member
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Tokenized client sharing
Share links with optional security question — plan number normalisation handles OG/5093, OG-5093, and OG 5093 interchangeably
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Full timestamp audit trail
Every approval, invoice, and plan action carries a complete chain from creation to delivery
The result
One Survey.
Seven Professionals.
Zero Re-entry.
Less re-entry. Fewer disputes. Faster downstream execution. Stronger compliance confidence. And a complete, traceable record when you need it.
Free to get started
Book an Onboarding Session
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